It’s May which means its moving time.
Time to pack up, box up and move out of the administrative office complex located at the corner of Depeyster and Summit Street that has been the home of the City Administrative offices (Mayor, City Manager, Law Director, City Clerk, Human Resource Manager, Civil Service, Budget and Finance, and the Health Department) for the past 25 years.
An apartment housing builder is buying the City property so that he can construct 1-2 bedroom apartments on the site.
Given the site’s location within walking distance to downtown and to campus, it’s likely going to be students or faculty that will want to live there but come August 2016 it will be open to the first 250 folks that sign leases.
It’s taken close to 2 years to get the terms of the sale of the property written up in the form of a Development Agreement but as of last week (April 30th) the Development Agreement was signed by both parties.
To be clear, the Development Agreement isn’t the property sales contract — so the land transfer hasn’t happened yet — but both parties now agree on what going to have to happen to get the deal done.
The Agreement spells out the steps that the developer and the City will need to follow to close on the property and transfer ownership.
It’s looking like it will take about 45 days (mid-June) to get to closing but the Agreement allows up to 100 days (August) to complete the required conditions that must be met by both parties in order to execute the land sale contract.
The price remains unchanged at $2.4 million and as the developer demonstrates progress on securing financing and deposits to $200,000 towards the purchase price, the City will take steps to move out of the buildings over the course of 3 weeks in early May.
The staff have made great progress in preparing the space at the Service Administration Complex (930 Overholt Road) for the arrival of Budget and Finance, and staff is nearly completed with sorting through existing files to determine what should go with the move, what can be put in storage, and what can be disposed of.
Based on the requirements leading up to the real estate closing I am anticipating a mid June closing date. The developer is still pushing hard to have a June 1 closing but I’m thinking that may turn out to be a bit aggressive based on the amount of work items that have to be completed before the closing.
It is equally possible that the closing date could get moved to mid-July if the developer has to re-work the design of the building based on comments from the BZA, Planning Commission and the staff — or due to higher than expected construction costs.
We’ll keep you posted on the progress of the final closing and incremental move-outs by City staff in the weeks to follow.
First up to move, two of our utility billing employees from Budget and Finance.
They moved last Friday (May 1) which means effective today (Monday, May 4th) any customer who wishes to pay their utility bill in person will need to go to the Service Administration building to do so. If they just want to leave their payment in the drop box out front on Depeyster Street that’s still there for a couple more weeks but the people accepting and processing the bills have moved.
Signs have been posted all week in the building announcing the move and the latest utility bill mailings all have the new address of 930 Overholt Road.
The Health Department is looking to move the week of May 11th, followed by the remainder of the staff in the week of May 18th.
No doubt there will be some transition pains in the relocation but we’re doing our best to make it as least disruptive as possible to our employees and our customers.